This Privacy Policy sets out the rights and obligations of Applicants, Employers and Referees with respect to CVs submitted to and processed via TalentSquare, operated by Talentsquare.

By submitting information to Talentsquare or otherwise using Talentsquare, the Applicants, Employers and Referees agree to comply with the terms and conditions set out in this Privacy Policy and agree to the processing of their personal data by Talentsquare as set out in this Privacy Policy. This Privacy Policy, together with the Applicant Terms of UseEmployer Terms of Use or Referee Terms of Use (as applicable) constitute the agreement between Talentsquare and the Applicant, Employer or Referee.

1. Definitions

In this Privacy Policy, the following terms have the meanings as set out below:


2. Data collected by Talentsquare

Through Talentsquare, Talentsquare collects the following personal data:


3. Basic CV

CVs are submitted to Talentsquare by the Applicant, possibly based on a form that was partially pre-filled by the Employer. Following the submission of a CV, Talentsquare will create an Account for the Applicant, or update Applicant’s existing Account, and create or update the Basic CV.

In case the CV was partially pre-filled by an Employer, Talentsquare will invite the Applicant to further complete his CV and to upload any relevant supporting documentation (such as certificates), and to confirm the processing of his CV in accordance with this Privacy Policy.

Through his Account, an Applicant may at all times access and update his Basic CV.

Once submitted to Talentsquare (either by the Applicant or by an Employer), Talentsquare becomes the “data controller” (as defined by applicable Law) of the CV, and will have the right to process this CV for its own purposes, in accordance with this Privacy Policy, both during and after the license period of the Employer.

4. Enriched CV

Upon an Employer’s request, Talentsquare may enrich Basic CVs via:

For reasons of objectivity, an Applicant will not be able to fully access his Enriched CV via his Account.

The Referee feedback that is used for an Enriched CV shall be made available on a strictly anonymous basis, i.e. the identity of a Referee shall never be disclosed to any Applicant or Employer, although the textual comments made by the Referee may be made visible to Employers Furthermore, the Applicant shall only see partial feedback from the Referees, and always in aggregated form.

The feedback provided by Referees shall be considered final, and cannot be changed by the Applicant for reasons of objectivity.

Employers should be aware that, after the enrichment process, Talentsquare becomes the “data controller” (as defined by applicable law) of the Enriched CV, and will have the right to process this CV for its own purposes, in accordance with this Privacy Policy. Accordingly, the content of the Enriched CV, including elements that were included at their request, can then be made available to other Employers.

5. Role of Talentsquare and Employers

Applicants should be aware that both Talentsquare and Employers use the CVs for their own purposes and in different contexts, as further described in this section 5.

5.1 Employers

Employers can freely access the full content of CVs from Applicants whom they invited to submit their CV to Talentsquare. After payment, Employers can also obtain full access to CVs from other Applicants.

Employers may use the CVs via the Talentsquare platform for various purposes, namely: soliciting their employment, comparing CVs by possible use of filtering and sorting mechanism, conducting online direct marketing campaigns by using the tools offered by Talentsquare and enriching Basic CVs (as described in section 4).

In this context, Employers act as a “data controller” (as defined by applicable Law) with respect to any CVs they access, use or process in any other way via Talentsquare. Any such processing is performed for the Employer’s own purposes, and the Employers are solely responsible for complying with applicable Law in this regard (including with respect to its obligation to inform Applicants and to provide Applicants with a right to access and rectification).

In case an Applicant is of the opinion that an Employer incorrectly uses his CV, the Applicant must contact the Employer. Accordingly, any claim relating to an Employer’s use of a CV must be directed to such Employer.

5.2 Talentsquare

Talentsquare has different roles in the context of CVs:


6. Purpose of the processing

Talentsquare may process CVs, Referee feedback and Employer information for the following purposes:

While CVs shall not be shared with or disclosed to third parties other than Employers and Referees, Talentsquare may provide third parties with statistical information about the CVs in its database. As the information will be presented in aggregated, statistical form, these third parties will not be able to deduct any personal information about particular Employers, Applicants or Referees.

Talentsquare will from time to time use an Applicant’s or an Employer’s email address to send newsletters or other emails with relevant commercial information about Talentsquare, its affiliates or other parties that may be of interest to an Applicant or an Employer. Talentsquare shall never share email addresses with any party other than its own affiliates. Information with regard to ensuring payment for the Talentsquare service may be shared with third party service providers (and their own contractual parties) who will process this data solely to perform payment transaction services; this data could be transferred to countries outside of the European Union to which you consent.

Talentsquare shall process the Means of Access solely for the purposes of enabling Applicants and Employers to use Talentsquare.

7. Visibility of an Account

Through his Account, an Applicant can at any time control whether Employers are able to view the content of the CV.

The Applicant can choose to make his CV visible (hereinafter referred to as “Visible”) to Employers. This means that interested Employers will be able:

The CV of an Applicant who has entered Talentsquare in response to a specific job advertisement of an Employer using Talentsquare will, by contrast, be automatically Visible to that Employer at any moment and as long as the Talent account exists.

Please note that whilst an Applicant’s CV is not Visible, the Applicant can still receive job advertisements from Employers.

The Applicant should be aware that Talentsquare cannot prevent that an Employer who has access to his/her CV through Talentsquare, may also (partially) copy this CV in its own HR system. Talentsquare has no control over such use of a CV.

8. Activation of an Account

Through his Account, an Applicant can at any time inform Employers whether he is or is not currently looking for a job by making his profile active respectively inactive (hereinafter referred to as “Active”and “Inactive”).

The Applicant should be aware that Talentsquare cannot prevent that an Employer who has access to his CV through Talentsquare, may also (partially) copy this CV in its own HR system. Talentsquare has no control over such use of a CV.

9. Account deletion

Talentsquare shall store all account data until the Account is deleted in accordance with this section 9.

Talentsquare can delete an Account at any time if the CV of an Account is not in accordance with the Applicant Terms of Use.

The Applicant can request Talentsquare to delete his Account from Talentsquare. The Account will then be put offline for a period of three (3) months in order to prevent accidental deletion, after which period it shall be automatically deleted. However, Talentsquare cannot prevent Employers that previously gained access to the Applicant’s CV, to have stored a (partial) copy of the CV.

If an Account is not used during a period of twelve months, Talentsquare will send a reminder to verify whether the Applicant or Employer wants to maintain his Account. In case no answer is received, the Account will be deleted after a period of three (3) months.

In case an Account is deleted, Employers which had access to the CV of such Account will be notified.

10. Contact

Applicant has the right, free of charge, to gain insight into the content and correctness of his CV (and, where relevant, to correct any incorrect personal data). Talentsquare shall grant such insight upon receipt of a postal letter at Talentsquare SPRL, Cour de la Copenne 12, 7181 Arquennes, Belgium, mentioning Applicant’s Means of Access.

Referees and Employers also have the right, free of charge, to gain insight into their own personal data being processed by Talentsquare (and, where relevant, to correct any incorrect personal data). Talentsquare shall grant such insight upon receipt of a postal letter at Talentsquare SPRL, Cour de la Copenne 12, 7181 Arquennes, Belgium, mentioning all relevant identification details.